Implementation Playbook · 30 Days
The 30-Day AI Workforce Implementation Plan
Deploy your first production AI agent inside 30 days. This is the exact plan we use for UK SMEs — week-by-week, with named deliverables and the decisions you must make.
Total time
30 days
Active hours
~12 hrs
Deliverable
1 live agent
Year-1 saving
£30–60k
The playbook
- 1
Week 1 — Audit and target
Map repetitive tasks, quantify hours and cost, pick one high-ROI use case. The target is one process, not a department.
- •Run a 1-week timesheet on the team
- •List tasks with hours/week and rule-clarity score
- •Pick the highest hours × clearest rules combination
- •Sign off the £ business case before building
- 2
Week 2 — Design and connect
Map the workflow end-to-end, identify systems to integrate, define escalation rules.
- •Workflow diagram with decision points
- •Integration list (email, CRM, calendar)
- •Escalation rules for edge cases
- •Success metrics agreed with stakeholders
- 3
Week 3 — Build and test
Build the agent, test on historical data, run with a human-in-the-loop on live workload.
- •Agent built and connected to systems
- •Tested against 50+ historical examples
- •Human-in-loop period running daily review
- 4
Week 4 — Cut over and measure
Remove the human-in-loop, measure against baseline, document the saving.
- •Full autonomous operation
- •First week of production metrics captured
- •Variance vs baseline reported to stakeholders
Common pitfalls
- Trying to automate a whole department in 30 days (will fail)
- Skipping the timesheet step (you'll over-promise)
- No defined success metrics (impossible to prove ROI)
- Building before integrating (rework guaranteed)
What you walk away with
1 production AI agent live and measured
£30k–£60k year-1 saving locked in
A repeatable template for agents 2 and 3
Stakeholder buy-in for the next phase
Frequently asked
Is 30 days really realistic?+
Yes — for one well-scoped process. For a full department, plan 8–12 weeks.
What if we don't have an internal tech team?+
Not required. We do the build, you do the workflow expertise.