AI Admin Agents
AI agents that handle your admin work
Data entry, document processing, email management, scheduling — all handled by AI agents trained on your business processes. Your team focuses on work that matters.
Book a free admin auditThe admin problem
Nobody was hired to do data entry
Your marketing manager shouldn't be updating spreadsheets. Your account managers shouldn't be filing documents. Your operations lead shouldn't be processing expenses. Yet admin tasks consume 20-40% of every role — regardless of seniority.
The hidden cost is staggering. A team member earning £40,000 who spends 30% of their time on admin represents £12,000 of wasted salary — every year. Multiply that across your team, and admin is costing you more than you think.
Worse, admin errors create downstream problems: wrong data in your CRM, misfiled documents, missed invoices, forgotten follow-ups. These small mistakes compound into real business impact.
The solution
AI agents for every admin task
Our admin AI agents handle the repetitive tasks your team dreads. They process documents, enter data, sort emails, manage calendars, handle expenses, and update your systems — all running quietly in the background.
Unlike basic automation, these agents understand context. They can read unstructured documents, categorise emails by intent (not just keywords), and make judgement calls based on your business rules.
The result: your team reclaims 12+ hours per week. More importantly, they reclaim their focus — no more task-switching between meaningful work and mindless admin.
Agent types
Five AI agents that eliminate admin
Data Entry & Validation Agent
Extracts data from documents, emails, and forms. Enters it into your systems (CRM, accounting, databases) with validation checks. Flags inconsistencies for human review.
Document Processing & Filing Agent
Reads, categorises, and files documents automatically. Extracts key information (dates, amounts, names) and stores it in structured format. Works with PDFs, images, and scanned documents.
Email Management Agent
Sorts incoming emails by category and priority. Drafts responses to routine queries. Flags urgent items. Extracts action items and creates tasks. Handles newsletter unsubscriptions and spam.
Scheduling & Calendar Agent
Manages meeting scheduling across your team. Sends calendar invites, reminders, and follow-ups. Handles rescheduling. Prepares meeting briefs with relevant documents and context.
Expense & Invoice Agent
Processes expense receipts and invoices. Extracts amounts, categories, and tax details. Matches to purchase orders. Submits for approval. Posts to your accounting system.
Before & after
A day in the life: with and without AI admin agents
❌ Without AI agents
- 8:30 — Arrive, spend 30 min sorting overnight emails
- 9:00 — Manually enter 12 invoice details into Xero
- 10:00 — File and categorise 25 documents from email
- 11:00 — Update CRM with yesterday's meeting notes
- 11:30 — Chase 3 people about missing expense receipts
- 12:00 — Lunch (finally)
- 1:00 — Schedule next week's client meetings (back and forth)
- 2:00 — Start actual productive work
- 4:30 — Interrupted: urgent email needs processing
- 5:00 — Leave, productive work half-finished
Productive work: 2.5 hours out of 8
✅ With AI agents
- 8:30 — Arrive to sorted inbox, priority items flagged
- 8:45 — Review 3 flagged items (AI handled the rest)
- 9:00 — Check AI-processed invoices (all posted to Xero)
- 9:15 — Start productive work immediately
- 12:00 — Lunch
- 1:00 — Continue productive work
- 3:00 — Review AI-scheduled meetings for next week
- 3:15 — Continue productive work
- 5:00 — Leave, productive work completed
Productive work: 6.5 hours out of 8
12+hrs
admin saved weekly per person
99%
data accuracy
0
manual data entry required
Frequently asked questions
What types of documents can admin agents process?
PDFs, Word documents, images of receipts, scanned documents, spreadsheets, and email attachments. The agents use OCR and natural language processing to extract information from both structured and unstructured documents.
Can admin agents learn our specific filing and naming conventions?
Yes. We train agents on your specific categorisation rules, naming conventions, and filing structures. They follow your existing system — they don't impose a new one.
How do we monitor what the AI admin agents are doing?
Through a simple dashboard that shows what's been processed, flagged items requiring review, accuracy metrics, and time saved. You have full visibility and control at all times.
What's the setup process like?
We start with an admin audit to identify which tasks consume the most time. Then we design and train agents for those specific tasks, integrate with your systems, and launch with a supervised period. Total timeline: 3-5 weeks.